Landcare in a Box provides Landcare and other community groups with a comprehensive toolbox of:

• Policies and Best Practice Protocols – templates and checklists for office bearers and committees to modify to their needs,
• Fact Sheets for wider distribution to group members, and
• Governance Information and Reference Material.

Landcare in a Box is an initiative of the National Landcare Network, resourced by Landcare NSW, the National Landcare Program and funded originally by NSW DPI.

Policies and Best Practice Protocols

A comprehensive list of policies and best practice protocols is provided here. They cover work health and safety, administration, human resources and contractual agreements. The list includes templates and checklists for office bearers and committees. Word documents are provided so they can be modified to suit your needs.

Work Health and Safety

• 001 – WHS Assessment for Outdoor Events
• 002 – WHS Assessment for the Office
• 003 – WHS Induction checklist – volunteers and staff
• 013 – WHS Policy

Administrative Policies

• 006 – Conflict of Interest Statement
• 007 – Delegation of Authority Policy
• 008 – Credit Card Policy
• 009 – Privacy Policy
• 012 – Financial Management Policy
• 014 – Records Management Policy
• 015 – Consent Form – Publish Personal Information
• 016 – Communications Policy
• 017 – Copyright Policy
• 018 – Terms of Reference for Sub Committees

Human Resource Policies

• 004 – Social Media Policy
• 005 – Grievance Policy
• 010 – Vehicle Use Policy
• 011 – Employment Policy
• 019 – Private Vehicle Use Policy
• 023 – Code of Conduct
• 024 – Sun Protection Policy
• 026 Employment Agreement template

Contractual Agreements

• 020 – Sample Project Management Agreement
• 021 – Volunteer Agreement template
• 022 – Confidentiality Agreement for Information Systems
• 025 – Hire Agreement Template

Fact Sheets

Fact sheets covering work health and safety, administration, human resources and corporate governance.

Work Health and Safety

• FS6 – WHS checklist for the office

Administration

• FS1 – Duties of Office Bearers
• FS4 – Record Retention
• FS5 – Asset Register
• FS8 – Attracting and Managing Volunteers
• FS9 – Deductible Gift Recipient (DGR) status
• FS10 – Running Efficient Meetings
• FS11 – Privacy Act and Landcare Records
• FS19 – Tips Tricks and Tools
• FS25 – Registering a Landcare Uniform
• FS26 – Glossary of Accounting Terms for Committee

Human Resources

• FS2 – Social Media in the Workplace
• FS3 – Four Golden Rules of Facebook
• FS7 – Working with Children
• FS15 – Superannuation Obligations for Employers
• FS17 – Working from Home Issues for Landcare
• FS18 – Twitter for Landcare Groups

Corporate Governance

• FS12 – Delegations of Authority for Landcare Groups
• FS13 – Starting a Landcare Group
• FS14 – Do I have a Conflict of Interest?
• FS16 – Winding up an Incorporated Group
• FS22 – A-Z Governance Directory for Landcare
• FS23 – Inc. vs Companies Ltd by Guarantee
• FS24 – Financial Review vs Audit

Governance Information and Reference Material

Some useful documents on corporate governance for you to download:

• Incorporated Associations – Reporting and Audit-review Obligations (CPA Australia)
• Public Officer Responsibilities (under the Associations Incorporation Act 1985 – Consumer and Business Services)
• Roles and Responsibilities of Management Committees (Tina Lathouras)

There are also heaps of other governance resources and websites out there that are useful to Landcare groups! Here’s a few handy ones:

Government of South Australia

• For information about South Australian legal requirements for the management of community organisations (including incorporated and unincorporated associations), click here.
• For information on managing volunteers, click here.
• Consumer and Business Services – Incorporation is a voluntary, simple and inexpensive means of establishing a legal entity, separate from the individual members. Incorporated Associations are classified as not-for-profit organisations. For information on how to become an incorporated association, click here.

Volunteering SA & NT

• For an extensive range of services, support and resources tailored to volunteer organisations and volunteers, click here.
• The Landcare Association (LASA) is a member of Volunteers SA & NT, giving LASA access to exclusive training and resources. Please contact coordinator@landcaresa.asn.au for more information.

National Landcare Network (NLN)

• For Landcare resources, including tips for social media use, click here.

Club Help

• For information about governance and management of general community groups, click here.

Australian Charities and Not-for-profits Commission (ACNC)

• Established by the Commonwealth Government, the ACNC is dedicated to improving governance of non-profit organisations.
• Also see their specific pages on governance tools and standards.

Institute of Community Directors Australia

• For information, tools, training and qualifications for Australian not-for-profit boards and committees, click here.

Justice Connect

• For free and affordable legal support for not-for-profit organisations and social enterprises, click here.